Vacancy: Business Support Administrator

The role holder will ensure the smooth running of NaughtOne facilities in Harrogate, London and Elland. The role holder will provide health and safety, facilities and general business support to each site and its key stakeholders. Additionally, the role holder will support the NaughtOne leadership team with diary and travel management.

Sustainability is an integral pillar at NaughtOne. As a member of the NaughtOne team, you will support the delivery of our sustainability objectives.

Responsibilities / Key Deliverables

• Acting as a central point of contact for the day to day running of NaughtOne facilities and providing administrative support to contribute to the smooth running of each site
• Ensure appropriate contractor management checks and Risk Assessment Management Systems are in place; manage contractors for delivery and execution of site works/improvements
• Ensuring the sites are fully compliant with all health and safety legislation
• Ensure that each site has the appropriate supplies and materials required for optimum functionality and comfort
• Supporting new joiners and internal visitors to site ensuring they have all the necessary information about how to access the offices and the facilities available
• Ensure a positive office experience at head office, troubleshooting any issues and introducing positive new initiatives.
• Diary management, arranging internal meetings/room bookings. This will include liaising with internal and external contacts including senior stakeholders.
• Raising purchase orders as required, ordering stationery, planning, and arranging travel for the MD.
• Managing incoming emails for the MD and actioning where relevant.
• Organising business events

Role Requirements

• GCSE passes in maths and English
• 3 years’ experience in an administrative role ideally gained in HR, office administration or health & safety
• Formal qualification in project management (desired, not essential)
• Excellent communication and customer service skills
• Multi-tasking and time-management skills, with the ability to prioritise tasks
• Highly proficient technical skills
• Excellent organisational skills
• Self-motivated and forward thinking with drive and determination
• Ability to be resourceful and proactive when issues arise
• Experience dealing with all levels of colleagues, including senior management.
• A proven and active team player, willing to help others to achieve results with the ability to work independently and on your own initiative.
• Ability to draft clear and concise responses to queries/questions.
• Flexibility, the desire, and confidence to get things done with a proactive approach.
• Strong oral and written communication skills with the ability to adapt to different audiences.

Dimension of the Role

Reporting directly to the Managing Director and based from the NaughtOne head office in Harrogate, the role holder will be expected to spend 1 or 2 days per week at the NaughtOne Factory in Elland. Quarterly visits to the London showroom will also be required.

Given the nature of the position, the role holder will be expected to be on site at least 4 days a week and will need a full, valid driving license.